By L. Sue Baugh
Memo writing talents could be a nice asset to you on your profession. "How to jot down top quality Memos" can assist you how to write concise, powerful messages that speak instead of simply tell.
Read Online or Download How to Write First-Class Memos: The Handbook for Practical Memo Writing PDF
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Extra info for How to Write First-Class Memos: The Handbook for Practical Memo Writing
Example text
The information should be Exhibit 2-1. Inverted Pyramid Structure given in a logical progression without skipping steps or jumping from one fact to another. Even in a message as mundane as announcing the company picnic, the important information time, place, and date should be in the first paragraph, with other details following. ) Unclear Writing Unclear writing runs a close second to lack of organization as a prime cause of miscommunication. Unclear writing covers not only muddled expressions but the use of "bureaucratese" and jargon as well.
Writing takes time and thought. Your memo must be delivered and read before you can receive a reply. If the receiver doesn't check his in box or is away from her terminal, it may mean a longer delay before you get an answer. In addition, poorly written memos or an overload of memos can interfere with good communications and cost companies time and money. High-tech electronics can multiply memo errors at the speed of light, making it difficult to correct them. " This question will force you to think about the content and purpose of your message and its intended receivers.
By using such techniques as dialogue and mapping, you can answer the key questions in surprisingly little time. These techniques take advantage of the brains natural tendency to organize the data it receives. Preparation also involves gathering any background or supporting data you will need to write your memo and deciding who should receive copies. Step Two: Writing. Even after you have successfully negotiated the first hurdle, you may find yourself balking at the writing stage. Writing strategies, discussed in Chapter 4, are geared to help you think as you write.