By Gail Perry
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View full size image] [View full size image] 60 61 Did You Know? You can add custom fields for your employees. QuickBooks provides the opportunity to customize the setup screens for customers, vendors, and employees. Click the Define Fields button on the Additional Info tab and then add your own fields to the list and check whether you want these fields available for your customer, vendor, and employee setups. Setting Up Employee Payroll Information After you've entered the specific personal information about an employee, it's time to enter the payroll information for the employee.
If you purchased a multiuser five-pack of QuickBooks, each of the five users has the same license number. If you purchased separate QuickBooks programs for each user, the license number is unique for each user. Transferring Data from Older Versions of QuickBooks If you've used an older version of QuickBooks and want to transfer your old QuickBooks company data to the latest version of QuickBooks, you'll find the process is quick and simple. But beware! After you transfer a company file forward to a newer version of QuickBooks, you can never reopen that company file in an older version of QuickBooks.
31 32 See Also See "Backing Up Your QuickBooks Company File" in Chapter 13, "Security," for information on making backup copies of your data. Did You Know? Back Up Your Company File! Before transferring your company file to the newest version of QuickBooks, you are required to make a backup copy of the file. Should there be a problem with the transfer or should there be any other reason why you would want to open the company file in the older version of QuickBooks, you will be able to do so. It's wise to save your backup file to a CD or some other external media for extra protection in case there is ever a problem on your computer.