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It is important to keep the client informed during this phase and regular meetings should take place. It may be necessary to report to the client on changes due to incorporating services or structural measures. The client has to approve all changes and make decisions on any outstanding items. 2 Informing the design team  E-mails are useful for ensuring that all people involved receive the same information at the same time. Here is an e-mail that the architect, Tim Smith, sends to the design team informing them about a decision the client has made.

A painting d. a computer-aided presentation offers the viewer a realistic understanding of the building by for example taking a virtual walk through the various rooms 5. a drawing e. compilation of drawings showing all views 6. to draft f. often used to sketch out the functional arrangement of rooms or routes within a building 7. computer simulation g. a usually to-scale illustration in pencil or ink often made by using rulers, stencils or CAD 38 4 Preliminary Design Adding an appropriate adjective can help to qualify these expressions.

If the project is large or has special features, the architect may nominate several consultants to deal with the areas of work which are outside the architect’s competence. Consultants should be appointed as soon as their need is identified. Usually this is shortly after the architect has clarified the brief with the client. Because of the client’s natural desire to limit fees, it is sometimes difficult to convince him/her that additional consultants are necessary. A first design team meeting should clarify the scope of each consultant’s work.