By Graham Hart
A part of a chain of pocket publications geared toward permitting the reader to profit a brand new ability in exactly half-hour, this article offers useul tips on how to enhance company writing from universal grammatical mistakes to letter structure.
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Additional resources for 30 Minutes to Succeed in Business Writing (30 Minutes Series)
The impression – what tone do you wish to create: friendly, formal, grateful, angry, etc.? The effect – are you trying to influence or persuade somebody? ) 45 30 Minutes to Succeed in Business Writing The need to read – will this document be read anyway, or do I have to grab the reader’s attention? With spoken communications you can always explain or backtrack; with written communications you often have just one shot at creating the right impression. 36. What do you want to achieve? When you think about writing, especially letters which are direct personal communications, consider both your aims and the expectations of your reader.
Using others as a resource In many areas of work, you take sole responsibility for what you do. Ultimately, this will be the case with documents that bear your name. However, you can try to increase your chances of success and minimise the risk of failure by asking others for help. Colleagues may be able to: tell you whether the meaning is immediately clear spot simple grammatical errors give their views on content, tone and style. 58 30 Minutes to Succeed in Business Writing Think carefully about time constraints and the importance of a document, then decide who you can ask.
For straightforward documents: Use as few fonts as possible. Ideally stick to one, using different sizes and styles (ie. ). Choose a standard font that is easy to read, not a ‘special’ font designed for display purposes. Do not make your line length too long; the longer the line, the harder it will be to read. Keep special characteristics such as underlining, indentations, etc. to a consistent and workable minimum. Use justified setting only rarely as it can create awkward word spacing. Check the head and foot of pages.